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FIRST INSERTION
REQUEST FOR PROPOSALS (RFP) FOR CDBG GRANT ADMINISTRATION SERVICES BY THE TOWN OF OAKLAND FOR A FY 2018
NEIGHBORHOOD REVITALIZATION PROJECT
The Town of Oakland hereby request proposals from qualified individuals or firms to provide Administration services for an anticipated Florida Small Cities Community Development Block Grant (CDBG) in the Neighborhood Revitalization category in the amount of $600,000.00. The grant is being funded as part of the FY 2018 CDBG application cycle. An award of the CDBG project is anticipated, therefore, procurement and contracting will follow CDBG regulations.
At the discretion of the Town Commission, the Town reserves the right to use this Request for Proposals (RFP) to contract with the selected firm or firms to write and or manage similar grant projects funded by other public grant or loan funding sources.
CDBG Grant Administration services will include complete grant management and reporting for the project, with separate tracking for each funding source. A scope of work outlining the tasks to be performed and a proposed cost must be included in the proposal.
The evaluation criteria that will be utilized in the selection of a grant administrator are as follows:
1. The staff's number of years of experience with administering projects through
the State of Florida Small Cities Community Development Block Grant program. 20 pts.
2. Proposed approach to administration of the grant (requires
an outline of the proposed tasks to be performed). 20 pts.
3. The quality of the responses from the client references (no less than
3 are required) provided from other communities. 25pts.
4. Fee or proposed fee basis. 35 pts.
In the event of a tie, if one of the businesses involved in the tie are minority or female owned, they shall be ranked above the other firm or firms involved in the tie.
Proposals for CDBG Administration Services should include a fee for the services and an explanation or a basis for the fees proposed. Fees shall be lump sum for CDBG services.
Respondents are required to submit an original and five (5) copies in a sealed envelope marked “SEALED PROPOSAL FOR CDBG ADMINISTRATIVE SERVICES”.
Proposals must be received by 3:00 p.m. on July 24, 2019 at the Town of Oakland, Town Administration Building, located at 220 N. Tubb St, Oakland, Florida, 34760, Attention: Town Manager/Town Clerk's Office. The mailing address is: Post Office Box 0098, Oakland, Florida, 34760.
A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount of $35,000 as provided in Florida Statute 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.
The Town of Oakland reserves the right to reject any and all proposals, to waive any informalities or irregularities in the proposal process and to award the contract(s) in the best interest of the City.
Administration service contract(s) may be subject to grant/loan award and release of funds by the funding agency.
THE TOWN OF OAKLAND SUPPORTS “EQUAL OPPORTUNITY EMPLOYMENT, FAIR HOUSING AND PROVIDING HANDICAP ACCESS”.
June 27, 201919-02763W