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REQUEST FOR PROPOSALS (“RFP”) LANDSCAPE, IRRIGATION MAINTENANCE, MULCH AND PORTER SERVICES FOR BABCOCK RANCH COMMUNITY INDEPENDENT SPECIAL DISTRICT
AND NOTICE OF PUBLIC MEETING TO OPEN RFP RESPONSES
Charlotte & Lee Counties, Florida
Request for Proposals
Notice is hereby given that Babcock Ranch Community Independent Special District (the “District”) will accept proposals from all qualified companies interested in providing landscape, irrigation maintenance, mulch and porter services. These services are bid in one package; however, there are separate and distinct projects and proposers may bid on one or all of the projects provided for in the project manual (hereinafter defined).
The project manual (“Project Manual”) will be available for public inspection and may be obtained beginning on Friday, May 29, 2020 at 8:00AM (EST) (“Proposal Pick-Up Time”) at the District operating offices at 42881 Lake Babcock Drive, Suite 200, Babcock Ranch, FL 33982. A fee of $75.00 is required for a complete copy of the Project Manual. The Project Manual will consist of a hard copy of the Bid Pack with Specifications along with a flash drive containing this information plus all available plans and map(s). This fee is payable to the Babcock Ranch Community Independent Special District.
Firms desiring to submit proposals for this project must attend a pre-proposal meeting, on Monday, June 8, 2020 at 11:00am (EST) at the Project site, The Hive, 42891 Lake Babcock Drive, 2nd floor, Babcock Ranch, FL 33982. Firms desiring to submit proposals must submit one (1) original and eight (8) hard copies of the required proposal no later than Tuesday, July 7, 2020 at 11:00 a.m. (EST) at 42881 Lake Babcock Drive, Suite 200, Babcock Ranch, FL 33982, attention: Allen Baum. As noted below, all presented proposals will be publicly opened at that day, time and location. Additionally, as further described in the Project Manual, each proposer shall supply a bid bond or cashier's check in the amount of five-thousand dollars ($5,000.00) with its proposal.
Failure to attend the pre-proposal meeting as specified will disqualify the proposer. Proposals shall be submitted in a sealed package, shall bear the name of the proposer on the outside of the package and shall clearly identify the project as “Babcock Ranch Community Independent Special District Landscape, Irrigation Maintenance, Mulching and Porter Services Proposal.” Proposals may be either mailed or hand-delivered. No facsimile, telephonic, electronic, or telegraphic submittals will be accepted. Proposals received after the scheduled date and time for submittal may not be considered in the District's discretion but can be claimed by the owner within ten (10) calendar days of the submittal deadline or if not retrieved within the aforementioned timeframe, may be destroyed by the District.
In order to submit a bid, each bidder must (1) be authorized to do business in Florida, and hold all required state and federal licenses, including those with the Florida Department of Transportation and Charlotte Counties, in good standing and; (2) have at least five (5) years' experience with large landscape maintenance projects for communities with a least 1,000 units. All proposers should acquire a copy of the Project Manual prior to the pre-proposal meeting. Copies of the Project Manual will not be available at that meeting. The District reserves the right in its sole discretion to make changes to the Project Manual up until the time of the proposal opening, and to provide notice of such changes only to those proposers who have purchased a Project Manual.
If reasonable accommodations are needed for participation in any proposal meeting, please call the District Manager, Craig Wrathell, at (877) 276-0889 forty-eight (48) hours in advance.
Any protest regarding the Project Manual, including but not limited to protests relating to the proposal notice, the proposal instructions, the proposal forms, the contract form, the scope of work, the map, the specifications, the evaluation criteria, the evaluation process established in the Project Manual, or any other issues or items relating to the Project Manual, must be filed in writing, within seventy-two (72) hours (excluding Saturdays, Sundays, and state holidays) after the Proposal Pick-Up Time. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to aforesaid plans, specifications or contract documents. Additional information and requirements regarding protests are set forth in the Project Manual and the District's Rules of Procedure, which are available from the District Manager. Any proposer who files a notice of protest protesting the Project Manual, a proposal rejection, or a proposal award shall post with the District at the time of filing, a protest bond payable to the District. The protest bond for protesting the Project Manual shall be in the amount of ten thousand dollars ($10,000.00). Notwithstanding the District's operating rules, the protest bond for protesting a proposal rejection or proposal award shall be in an amount equal to ten percent (10%) of the value of the solicitation, but in no case less than ten thousand dollars ($10,000.00). Bonds shall be by a U.S. postal service money order, certified, cashier's check or such other form of surety as the District's Staff may approve. All bonds shall be made payable to the District. Failure to post such bond within the requested time period shall result in the protest being dismissed by the District, with the proposer afforded no relief.
Rankings will be made based on the evaluation criteria contained within the Project Manual. Price will be one factor used in determining the proposal that is in the best interest of the District, but the District explicitly reserves the right to make such award to other than the lowest price proposal. The District has the right to reject any and all proposals waive any technical errors, informalities or irregularities, and to award the contract in whole or in part with or without cause if it determines in its discretion it is in the best interest of the District to do so.
Notice of Public Meeting for
Bid Opening
A special meeting of the Babcock Ranch Community Independent Special District will be held on Tuesday, July 7, 2020 at 11:15 a.m. (EST) at the District's offices at The Hive, 42891 Lake Babcock Drive, 2nd floor, Babcock Ranch, FL 33982. No official action of the District's Board will be taken at this meeting, it is held for the limited purpose of opening the bids. The meeting is open to the public and will be conducted in accordance with the provisions of Florida law. A copy of the agenda for this meeting may be obtained from the District Manager, Craig Wrathell, at Wrathell, Hunt & Associates, LLC, 2300 Glades Road, Suite 410W, Boca Raton, Florida 33431. This meeting may be continued to a date, time, and place to be specified on the record at the meeting.
Any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Office at (877) 276-0889 at least five (5) calendar days prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 1-800-955-8770, for aid in contacting the District Office.
Any and all questions relative to this request for proposals shall be only directed in writing to Allen Baum at [email protected], with e-mail copies to Craig Wrathell at [email protected] and Alyssa Wilson at [email protected]. Questions must be submitted on or before 5:00pm, Tuesday, June 30, 2020.
May 29, 2020 20-00408T