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FIRST INSERTION
SECTION 00100
INVITATION TO BID
TOWN OF WINDERMERE
ORANGE COUNTY, FLORIDA
BID # 2023-02
WEST SECOND AVENUE ROADWAY AND
DRAINAGE IMPROVEMENTS
Sealed bids, in duplicate, will be accepted at the office of the Town Clerk, in the Town Hall, Town of Windermere, Orange County, Florida, not later than Monday, November 27, 2023 at 3:00 p.m. (local time). Sealed bids must be hand delivered, and dated and time stamped at the office of the Town Clerk. Immediately thereafter, bids will be publicly opened and read aloud at Town Hall.
Any bids received after the above noted time will not be accepted under any circumstances. Any uncertainty regarding the time a bid is received will be resolved against the Bidder. Bids submitted after this designated time will be returned unopened.
Description of Work:
All work for the Project shall be constructed in accordance with the Drawings and Specifications prepared by Michael Galura Engineering Consultants, LLC, Orlando, Florida, and the proposed contract will be awarded and constructed, if award is made, under these Contract Documents. Bids shall be submitted for furnishing, delivering, and installing all materials, equipment, incidentals and services, including labor, for the Work, which generally includes, but is not necessarily limited to, the following:
The project involves the construction of roadway improvements and additional drainage infrastructure along West Second Avenue from Main Street west to the street terminus at the Aladar Replat cul-de-sac. The work involved the construction of French drains and non-slotted reinforced concrete pipes within the project area to improve the capture and conveyance of stormwater volume; and to provide supplemental treatment of stormwater runoff. The roadway improvements involve the construction ribbon curb and drop curb and gutter along the entire length of the driveway. In addition, potable water main improvements will be constructed to expand the Town's ability to provide water service to its residents. The project construction will be partially funded by the Federal Emergency Management Agency (FEMA), administered by the Florida Division of Emergency Management under the disaster declaration for Hurricane Irma.
Program for Utilization of Disadvantaged Business Enterprises (DBE):
The Contractor shall be encouraged to comply with the State of Florida Equal Opportunity Office goals and objectives as follows:
Florida Fair Share Goals
Construction (SRF) 9% MBE and 3% WBE
All Other Categories 15% Combined
The Contractor, to the fullest extent possible, shall agree that at least the applicable fair share objectives for supplies, construction, equipment or services are made available to organizations owned or controlled by socially and economically disadvantaged individuals, women and Historically Black Colleges and Universities. The Contractor shall also agree to include in its bid documents the applicable DBE fair share objectives and percentages.
Pre-Bid Conference: A non-mandatory pre-bid conference will be held on Thursday, November 9th at 10:00 a.m. (local time) 614 Main Street, Building 100, Town of Windermere, Orange County, Windermere, Florida, 34786.
Questions and clarifications shall be submitted in accordance with the Bidding Documents. Contact Michael Galura, P.E., Michael Galura Engineering Consultants, LLC, 3222 Corrine Drive, Suite H, Orlando, FL. 32803, (407) 493-9983, [email protected].
Prospective bidders may secure a copy of the complete bid package (Project Manual and Drawings), from the Town's website at http://www.town.windermere.fl.us or from Demand Star at http://demandstar.com. When downloading from the Town's website, please advise the Town as to who and when the plans and specifications were downloaded so the plan holder's list can be updated.
Bids shall be prepared from complete full size contract documents. Addenda will be sent via e-mail to all holders of complete contract documents or can be downloaded from the Town's website or Demand Star. Addendums will be issued up to seventy-two (72) hours before bid time. No addenda will be issued within 72-hours of the Bid date.
Bid Bond: A certified check or bid bond shall accompany each bid. The certified check or bid bond shall be for an amount not less than five percent (5 percent) of the bid price and shall be made payable to the Town of Windermere as a guarantee that the Bidder will not withdraw for a period of sixty (60) days after bid closing time.
Bid Submittal: Each bidder shall submit only one (1) bid for the Work. Each bidder shall submit an original and one (1) copy of its bid. The award will be made in accordance with the requirements of applicable state and federal laws and regulations and pursuant to the provisions of the Bid Documents and/or any applicable Town of Windermere purchasing rules and procedures. Each Bidder shall submit the Bid Form provided in the Project Manual in a sealed envelope with the words “BID FOR BID #2023-02, WEST SECOND AVENUE ROADWAY AND DRAINAGE IMPROVEMENTS, TOWN OF WINDERMERE, WINDERMERE, FLORIDA” and the Bidder's name, address and Florida Contractor's License Number clearly shown on the outside thereof. Each Bidder must acknowledge receipt of all addenda in the prescribed Bid Form. An authorized representative of the Bidder must sign the Bid Form. Failure to comply with these conditions or the conditions contained in the Instructions to Bidders may be cause for bid disqualification. Mailed bids shall be sent to the attention of Town Clerk, Dorothy Burkhalter, Town of Windermere, 614 Main Street, Windermere, FL 34786 and shall be received before the deadline for the bid opening.
Award of Contract to Lowest Qualified, Responsive, and Responsible Bidder: The Town intends to award the Contract to the Bidder which, in the sole discretion of the Town, is the lowest qualified, responsive and responsible Bidder. The Town of Windermere may waive technicalities or irregularities, reject any or all bids. The Town will advertise the project at a minimum of three (3) weeks and will make plans and specifications available to bidders during that time.
TOWN OF WINDERMERE, FLORIDA
END OF SECTION
November 2, 2023 23-04255W