25-02642H

NOTICE OF REQUEST FOR PROPOSALS

CARLTON LAKES COMMUNITY DEVELOPMENT DISTRICT
REQUEST FOR PROPOSALS FOR POND A CONTROL STRUCTURE
CS-25A DRAINAGE IMPROVEMENTS AND
NOTICE OF PUBLIC MEETING TO OPEN PROPOSALS
Hillsborough County, Florida

The Carlton Lakes Community Development District (“District”) hereby requests proposals from firms to provide labor, materials, equipment and construction services necessary for the District’s Pond A Control Structure CS-25A Drainage Improvements (“Project”). The Project includes Pond A Control Structure CS-25A Drainage Improvements for the District, including but not limited to, earthwork, grading, stormwater, and other required construction services. The Project is more particularly described in the project manual (“Project Manual”), which includes the plans and specifications for the Project prepared by Pegasus Engineering, LLC (“District Engineer”). The District is a special-purpose unit of local government established under Chapter 190, Florida Statutes, for the purpose of financing, acquiring, constructing, installing, operating and maintaining community infrastructure improvements for the lands within the District.

To be eligible to submit a proposal, and in addition to any other requirements set forth in the Project Manual, an interested firm must hold all required local, state and federal licenses in good standing and be authorized to do business in Pasco County and the State of Florida. TIME IS OF THE ESSENCE WITH RESPECT TO THE PROJECT.

The Project Manual, consisting of the instructions to proposers, contract, proposal form, forms of agreement, technical specifications, plans/blueprints, and other materials, will be available from the District Engineer beginning August 17, 2025 (hard copies are not available due to public health concerns). The Project Manual retrieval process will be as follows:

1. Email the District Engineer at [email protected]. Include in the subject line: “Request Carlton Lakes CDD Pond A Control Structure CS-25A Drainage Improvements Project Manual”
2. Proposer will receive two emails, one from the District Engineer confirming receipt of the request and the other from the Box Link titled Carlton Lakes Pond A Control Structure CS25A Drainage Improvements containing access instructions. (check your junk mail if not received).
3. Open the email from Box Link and follow instructions to retrieve the Project Manual.

For questions regarding the procedures to retrieve the Project Manual, please call the District Engineer at (407) 992-9160. Please note that phone inquiries are limited to procedural assistance requesting or retrieving the Project Manual; any substantive questions regarding the Project Manual or the Project must be submitted in writing as noted herein.

The District reserves the right in its sole discretion to make changes to the Project Manual up until the time of the proposal opening, and to provide notice of such changes only to those proposers who have indicated their intent to propose by attending the pre-proposal conference (described herein) and registering at that meeting.

Firms desiring to provide services for this Project must submit one (1) original and one (1) electronic copy (PDF format, Schedule of values in an Microsoft Excel and PDF format, all documents included on a USB flash drive) of the required proposal no later than September 30, 2025 at 10:00 a.m. (EST), at the Local Office of the District Engineer, 3030 Starkey Boulevard, Suite 226, Trinity, Florida 34655, (727) 807-3342 (or at an alternative location to be determined and announced). Proposals received after that time will not be considered. Additionally, each Proposer shall supply a proposal bond, or cashier's check, made payable to the District and in the sum equal to five percent (5%) of the total amount of the proposal with its proposal. Proposals shall be in the form provided in the Project Manual and submitted in a sealed envelope, marked with a notation “RESPONSE TO PROPOSAL FOR CARLTON LAKES COMMUNITY DEVELOPMENT DISTRICT POND A CONTROL STRUCTURE CS-25A DRAINAGE IMPROVEMENTS.” The District reserves the right to return unopened to the proposer any proposals received after the time and date stipulated above. Each proposal shall remain binding for a minimum of ninety (90) days after the proposal opening.

Proposals will be evaluated in accordance with the criteria included in the Project Manual. The District reserves the right to reject any and all proposals, make modifications to the work, award the contract in whole or in part with or without cause, and waive minor or technical irregularities in any proposal, as it deems appropriate, and if the District determines in its discretion that it is in the District’s best interests to do so. Any protest of the Project Manual, including, but not limited to the terms and specifications, must be filed with the District within 72 calendar hours (excluding Saturdays, Sundays and state holidays) after the first advertisement of the Request for Proposals, together with a protest bond in a form acceptable to the District and in the amount of $25,000.00. In the event the protest is successful, the protest bond shall be refunded to the protestor. In the event the protest is unsuccessful, the protest bond shall be applied towards the District’s costs, expenses and attorney’s fees associated with hearing and defending the protest. Failure to timely file a protest, or failure to timely post a protest bond, will result in a waiver of proceedings under Chapter 190, Florida Statutes, and other law. Additional requirements for filing a protest can be found in the District’s Rules of Procedure, which are available upon request.

The successful proposer will be required upon award to furnish a payment and performance bond for one hundred percent (100%) of the value of the contract (as described in the Project Manual), with a surety acceptable to the District, and in accordance with Section 255.05, Florida Statutes.

NOTICE OF SPECIAL MEETING TO OPEN PROPOSALS

Pursuant to Section 255.0518, Florida Statutes, the proposals will be publicly opened at a special virtually “Teams” meeting to be held on September 30, 2025 at 2:00 p.m. (EST). The purpose of the virtual teams meeting will be to announce the names of the proposers and pricing. No decisions of the District’s Board of Supervisors (“Board”) will be made at that time. A copy of the agenda for the meeting can be obtained from David Hamstra, P.E., District Engineer, at [email protected].

Information about how the meeting will occur, assistance connecting to the meeting, or arranging further accommodations for participation, and an electronic copy of the agenda may be obtained by contacting the District Manager Kristee Cole at (813) 397-5120, or by emailing [email protected].

The meeting is open to the public and will be conducted in accordance with the provisions of Florida law. If held in person, there may be occasions when one or more Board Supervisors or staff members will participate by telephone. At the above location will be present a speaker telephone so that any Board Supervisor or staff member can attend the meeting and be fully informed of the discussions taking place either in person or by telephone communication. The meeting may be continued in progress without additional notice to a time, date, and location stated on the record.

Any person requiring special accommodations to participate in this meeting is asked to advise the District Manager’s Office at (813) 397-5120, at least 48 hours before the meetings. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) / 1800-955-8770 (Voice), for aid in contacting the District Manager’s Office.

Any and all questions relative to this Request for Proposals, the Project or the special meeting shall be directed in writing by e-mail only to David Hamstra, P.E., District Engineer, at [email protected], with e-mail copies to Kristee Cole, District Manager, at [email protected], and Kathryn “KC” Hopkinson, District Counsel, at [email protected]. No phone inquiries please.

David Hamstra, P.E. District Engineer
September 5, 2025 25-02642H

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