26-00671M

REQUEST FOR PROPOSALS (RFP)
Indoor MultiUse Sports and boathouse Facility
Issued by: Nathan Benderson Park Conservancy
Issue Date: April 21, 2026
Proposal Due Date: May 22, 2026
1. Introduction and Purpose
Nathan Benderson Park Conservancy is seeking proposals from qualified construction firms for the construction of a new indoor multiuse sports and recreation facility. The intent of this Request for Proposals (RFP) is to identify a highly qualified firm with demonstrated experience delivering similar facilities, particularly largescale indoor athletic complexes, in climates comparable to the project location.
Selection will be based on a qualificationsdriven evaluation process, with cost considered along with contractor fees

2. Project Overview
The proposed project consists of the construction of a new indoor sports and support facility that will include, at a minimum, (see Architectural drawings in file directory) the following components:
• Eight (8) fullsize indoor basketball (16 Volleyball) courts, w baskets, nets. Etc.
• Concession, full kitchen and food service area(s)
• Multiuse / flexible programming space
• Boathouse facilities (including storage and support areas)
• Weight rooms and fitness training areas
• Administrative and office space
• Boardroom and VIP space
• Restrooms, locker rooms, and support spaces
• Technology – Digital signage, scoreboard, IT infrastructure
• Building systems, site coordination, and all associated infrastructure

The facility is intended to support yearround use for tournaments, training, community recreation, and administrative functions.

3. Project Location
The project will be located in Sarasota, Fl. Proposers should consider local climate conditions, permitting requirements, labor availability, and logistical considerations associated with construction in this region.

4. Scope of Services
The selected firm will be responsible for, at a minimum:
• Construction of all building, structural, mechanical, electrical, plumbing, and specialty systems
• Coordination with designers, consultants, and owner representatives
• Site logistics, safety management, and quality control
• Commissioning, closeout, and warranty services
• Site and Utility work is included

5. Proposal Requirements
Proposals shall be concise, well organized, and include the following information:

5.1 Firm Qualifications and Experience
• Company background, history, and years in business
• Description of the firm’s experience constructing similar facilities, including but not limited to:
• Indoor basketball or courtbased athletic facilities
• Multicourt or tournamentscale sports complexes
• Facilities with fitness, concession, and office components
• boathouses
• For each relevant project, provide:
• Project name and location
• Size and scope
• Construction cost
• Delivery method
• Owner reference and contact information

5.2 Climate and Environmental Experience
• Description of projects completed in climates similar to the project location
• Experience addressing climatespecific considerations such as:
• Energy efficiency and building envelope performance
• Indoor air quality and humidity control for athletic facilities
• Wind (Hurricane) loads

5.3 Project Team
• Identification of key personnel proposed for this project
• Resumes highlighting relevant experience with comparable facilities
• Description of the firm’s approach to project management, quality control, and safety

5.4 Cost Proposal
• Preliminary construction cost estimate or proposed fee structure, as applicable
• Description of cost control methods and value engineering experience
• Examples of successfully delivering projects within budget
5.5 Familiarity with the Local Area
• Experience working in Southwest Florida.
• Familiarity with local codes, permitting agencies, subcontractor markets, and suppliers
• Description of any existing relationships that may benefit the project

5.6 Business Health and Capacity
• Statement regarding the financial stability and overall health of the firm
• Disclosure of:
• Current and projected workload
• Outstanding or pending litigation
• Any defaulted or terminated contracts within the past five (5) years
• Evidence of bonding capacity and insurance coverage

5.7 Additional Relevant Experience
• Experience with public or private sports facilities
• Experience with fasttrack or phased construction
• Experience coordinating with multiple stakeholders or community users
• Proven track record of on time and withing budget projects.

6. Evaluation Criteria
Proposals will be evaluated using the following criteria and relative weighting:
1. Qualifications and Relevant Experience – Similar facilities, complexity, and scale
2. ClimateSpecific and Technical Experience – Demonstrated success in comparable environments
3. Project Team and Management Approach – Experience, organization, and proposed staffing
4. Cost and Cost Control Approach – Competitiveness, transparency, and budget management
5. Familiarity with the Local Area – Local knowledge and resources
6. Business Health and Capacity – Financial stability and ability to perform the work
7. Completion on time and withing budget – Proof of relevant experience of meeting deadlines.

Nathan Benderson Park Conservancy reserves the right to conduct interviews, request additional information, or negotiate with one or more proposers.

7. Proposal Submission Instructions
• Proposals shall be submitted electronically and/or in hard copy as specified below:
• Number of copies: 3
• Submission address or email: Nathan Benderson Park Conservancy
• 5851 Nathan Benderson Circle, Sarasota, Fl 34235:
[email protected]
• Proposals must be received no later than May 22, 2026 5:00pm. Late submissions may not be considered.

8. Schedule (Anticipated)
• RFP Issued: April 21, 2026
• Questions Due: April 30, 2026
• Responses to Questions Issued: May 5, 2026
• Proposals Due: May 22, 2026
• Interviews (if required): May 29, 2026
• Selection and Notice of Award: June 15, 2026
• Required Completion date 05/2028

9. General Conditions
• Nathan Benderson Park Conservancy reserves the right to reject any or all proposals
• This RFP does not commit the Owner to award a contract or pay any costs incurred in proposal preparation
• All submitted materials become the property of Nathan Benderson Park Conservancy

10. Contact Information
All communications regarding this RFP shall be directed to:
Courtney Kreilick, Nathan Benderson Park Conservancy,
[email protected] 941 358 7275
April 24; May 1, 8, 15, 2026 26-00671M

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