26-00016K

SOLTERRA RESORT COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS FOR POOL RESURFACING SERVICES PROJECT
Notice is hereby given that the Solterra Resort Community Development District (“District”) will receive proposals from vendors interested in providing pool resurfacing, repair and enhancement services for the Amenity Center Pool, Spa, and Lazy River located at the Solterra Resort Amenity Center, 5200 Solterra Boulevard, Davenport, Florida 33837 (“Project”), as more particularly described in the Project Manual and in accordance with applicable Project plans and specifications.
The Project Manual, consisting of the proposal package, contract, proposal form, plans, and other materials, will be available and may be obtained beginning January 2, 2026, at 12:00 p.m. by e-mailing [email protected], with the subject line “RFP for Pool Resurfacing Services Project.” Specifications will be distributed electronically.
The District is a special-purpose unit of local government created by Chapter 190, Florida Statutes. The entities submitting proposals must be able to provide for the level of service as outlined in the Project Manual and meet the following qualifications: (i) be authorized to do business in Florida; and (ii) hold all required state federal, and local licenses, including those with Polk County, in good standing; and (iii) have at least five (5) years’ experience with commercial pool resurfacing projects of similar size and scope, with at least three (3) successfully completed projects in the past three (3) years; and (iv) comply with Florida’s E-Verify requirements; and (v) be fully licensed and insured. Each Proposer should also attend the pre-proposal meeting and failure to do so may result in rejection of the proposal or a reduction in responsiveness of Proposer’s proposal, as evaluated by the District.
Firms desiring to provide services for the referenced Project must submit one (1) original hard copy and one (1) electronic copy in PDF format stored on a USB thumb drive of the required proposal no later than 5 p.m. (EST) on January 29, 2026, at the Solterra Resort Amenity Center, c/o Solterra Resort Community Development District, 5200 Solterra Boulevard, Davenport, Florida, 33837 Attn: Solterra Resort CDD, District Manager. Proposals shall be submitted in a sealed package that shall bear “RESPONSE TO REQUEST FOR PROPOSALS – SOLTERRA RESORT CDD – POOL RESURFACING PROJECT” on the face of it. The District Manager, or his designee, will conduct a special public meeting at that place and time to publicly open the proposals.
Any proposal not completed as specified or missing the required proposal documents as provided in the Project Manual may be disqualified. No official action will be taken at the meeting. The meeting is open to the public and will be conducted in accordance with the provisions of Florida law including but not limited to Chapter 190, Florida Statutes. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Manager’s Office at least three (3) business days before the meeting by contacting the District Manager at (407) 472-2471, or at [email protected]. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) 955-8770, who can aid you in contacting the District Manager’s Office. A copy of the agenda for the meeting may be obtained from the District Manager at 8529 South Park Circle, Suite 330, Orlando, Florida 32819, by calling (407) 472-2471, or by e-mail at [email protected]. The meeting may be continued in progress without additional notice to a time, date, and location stated on the record.
Proposals shall be in the form provided in the Project Manual and submitted in a sealed envelope pursuant to the Instructions to Proposers. Hard copies of the proposals may be either hand-delivered or delivered via UPS or FedEx only. Proposals received after the time and date stipulated above will not be considered. Proposers are responsible for timely delivery of their proposals. The District reserves the right to return unopened to the Proposer any proposals received after the time and date stipulated above. Each proposal shall remain binding for a minimum of three hundred sixty-five (365) days after the proposal opening. Firms or individuals submit their proposals on a voluntary basis and therefore are not entitled to compensation of any kind. The District shall not be obligated or be liable for any costs incurred by proposers prior to issuance of a contract. All costs to prepare and submit a response to this RFP shall be borne by the proposer.
Any protest regarding the Project Manual, including but not limited to protests relating to the proposal notice, the proposal instructions, the proposal forms, the contract form, the scope of work, the specifications, the evaluation process, or any other issues or items relating to the Project Manual, must be filed in writing, within seventy-two (72) hours after issuance of the Project Manual, together with a protest bond in a form acceptable to the District. For protests other than those related to the Project Manual, the protest bond shall be in an amount equal to 1% of the anticipated total contract award that is the subject of the protest. If the protest relates to the Project Manual, the protest bond shall be in the amount of Ten Thousand Dollars ($10,000.00). The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to aforesaid plans, specifications or contract documents. Additional information and requirements regarding protests are set forth in the Project Manual and the District’s Rules of Procedure, and are available from the District Manager, Rizzetta & Company, Inc., at 8529 South Park Circle, Suite 330, Orlando, Florida 32819, by calling (407) 472-2471, or by e-mail at [email protected].
Ranking of proposals will be made by the Board of Supervisors on the basis of qualifications according to the evaluation criteria contained within the Project Manual. Price will be one factor used in determining the proposal that is in the best interest of the District, but the District explicitly reserves the right to make such award to other than the lowest price proposal. The District has the right to reject any and all proposals and waive any technical errors, informalities or irregularities if it determines in its discretion, it is in the best interest of the District to do so.
The District reserves the right to reject any and all proposals, make modifications to the work, award the contract in whole or in part with or without cause, provide for the delivery of the project in phases, and waive minor or technical irregularities in any Proposal, as it deems appropriate, if it determines in its discretion that it is in the District’s best interests to do so.
All questions regarding the Project Manual or this project shall be directed in writing via e-mail to the District Manager, Brian Mendes, at [email protected], with an e-mail copy to District Counsel, Meredith W. Hammock, Esq., at [email protected] and Savannah Hancock, Esq., at [email protected], and Amenity Manager, Joe Bullins, at [email protected]. No phone inquiries please.
Solterra Resort Community
Development District Brian Mendes,
District Manager
January 2, 2026 26-00016K

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